Executive Assistant

• Managing the CEO's calendar and recurring tasks, appointments, travel arrangements and prioritizing the most sensitive matters
• Manage emails, information, and other communications; answer where possible, highlight and prioritize those that need MD/CEO attention.
• Screening and handling phone calls and sending reminders to the MD on pending and overdue tasks.
• Preparing and reviewing documents, memos, agendas, and reports for the CEO. Coordinating and recording meetings, conference calls, and interviews
• Organize, prepare, coordinate, set agendas for and record meetings, conference calls and interview, including gathering documents and attending to the logistics of meetings.
• Act as 'follow-up Manager' to ensure that a wide range of agreed actions are being executed.
• Type up notes, emails, presentations, and reports; circulate and file information.
• Maintain strict confidentiality with sensitive information, and MD/CEO personal matters.
• Provide Gatekeeper and Gateway role, creating win-win situations for direct access to MD/CEO's time and Office.
• Other duties as may be assigned by the CEO.
  
  
   

Qualifications:

 

• 1-3 years experience in Administrative Assistance tasks to support organizational needs
• Strong skills in Executive Administrative Assistance and Executive Support
• Excellent organizational and time management skills
• Exceptional written and verbal communication abilities
• Ability to maintain confidentiality and exercise discretion
• Proficiency in common office software and tools (e.g., Microsoft Office Suite)
• Prior experience in a similar role is a plus
• Minimum of a bachelor's degree in related field
  
  
   

A degree in Geology would be a plus.