Technical Executive Assistant

Key Responsibilities

Executive Support & Coordination

 

• Provide comprehensive executive support including calendar management, scheduling, travel coordination, and meeting preparation.
• Prepare high-quality presentations, briefing notes, and executive communications.
• Coordinate executive meetings, including agenda preparation, documentation, and follow-ups.
• Act as a key liaison between the Executive and internal/external stakeholders.
• Track key actions and ensure timely closure of decisions and deliverables.
  
   

Data & Analytics Support

 

• Collect, analyze, and interpret business and operational data to support the executive decision-making.
• Develop dashboards, reports, and performance summaries for leadership review.
• Monitor key performance indicators (KPIs) and highlight trends, risks, and opportunities.
• Translate complex datasets into clear, concise executive insights and recommendations.
• Support ad-hoc analytical requests and scenario analysis for strategic discussions.
  
   

Systems & Process Support

 

• Utilize productivity and analytics tools (Excel, Power BI, ERP systems, etc.) to extract and present data.
• Support automation and improvement of reporting and administrative processes.
• Liaise with IT or data teams to resolve system or reporting issues.
  
   

Stakeholder Management

 

• Coordinate across departments to gather information required by the Executive.
• Ensure timely communication and follow-up on cross-functional deliverables.
• Support preparation for internal and external engagements with stakeholders.
  
   

Key Requirements

Education & Experience

 

• Bachelor’s degree in Business Administration, Data Science, Economics, Engineering, Computer Science, or related field.
• Minimum of 7 years’ experience in executive support, business analysis and data analytics
  
   

Technical Skills

 

• Advanced proficiency in Microsoft Excel and PowerPoint.
• Strong experience with data visualization tools (Power BI, Tableau, or similar).
• Ability to interpret and analyze complex datasets.
• Basic to intermediate knowledge of SQL is an advantage.
• Strong writing and documentation skills for executive reporting.
  
   

Core Competencies

 

• Strong organizational and coordination skills
• High analytical and critical thinking ability
• Excellent communication and presentation skills
• Ability to simplify complex information for executive use
• High level of discretion and confidentiality
• Ability to work under pressure and manage competing priorities
• Proactive, detail-oriented, and execution-focused