Real Estate Executive Assistant & Marketing Coordinator

Hours: Up to 20 hours per week
Location: Remote or hybrid
Schedule: Flexible weekday hours
Compensation: $20-$25/hour

Key Responsibilities

Marketing and Social Media

• Create, schedule, and manage content for Instagram, Facebook, LinkedIn, TikTok, email, and websites.
• Adapt content to reflect each agent’s individual brand voice and audience.
• Coordinate marketing for listings, closings, client events, community content, and ongoing sphere outreach.
• Create graphics, flyers, newsletters, postcards, presentations, and other materials in Canva.
• Repurpose photos, videos, captions, and longer content across multiple platforms.
• Maintain a marketing calendar and bring forward fresh, relevant ideas.
• Proofread all materials for accuracy, grammar, branding, and professionalism.

AI and Technology

• Use AI tools for content creation, research, organization, and workflow efficiency.
• Review AI-generated content for accuracy, tone, and quality.
• Identify opportunities to improve recurring tasks through templates, automations, and better systems.
• Learn new software and technology quickly.

Executive and Administrative Support

• Manage projects, deadlines, recurring tasks, and business priorities for two independent agents.
• Communicate progress, questions, or challenges without needing repeated follow-up.
• Create and maintain checklists, templates, workflows, and organized digital files.
• Assist with email campaigns, mail merges, database projects, and other business initiatives.
• Follow assignments through from start to completion.

CRM and Client Experience

• Maintain accurate client and prospect information in the CRM.
• Update contact records, notes, important dates, mailing information, and follow-up plans.
• Coordinate client gifts, appreciation campaigns, referral programs, newsletters, and events.
• Help ensure clients and contacts receive consistent, thoughtful communication.

The Ideal Candidate

You may be a strong fit if you:

• Have experience with marketing coordination, social media, content creation, or executive assistance.
• Understand how content should vary across social media and email platforms.
• Are comfortable using Canva, AI tools, and other technology in a professional setting.
• Have excellent writing, editing, grammar, and proofreading skills.
• Are highly organized, dependable, resourceful, and detail-oriented.
• Take initiative and look for solutions instead of waiting for step-by-step direction.
• Can manage multiple projects and maintain two distinct brand voices.
• Enjoy improving systems and contributing new ideas.

Required Qualifications

• Relevant professional experience in marketing, social media, administration, project coordination, or a related role.
• Experience creating content for multiple platforms.
• Proficiency with Canva, Microsoft Office, and Google Workspace.
• Professional experience using Claude or similar AI tools.
• Strong written and verbal communication.
• Ability to work independently, manage priorities, and meet deadlines.

Preferred Experience

• Real estate marketing or administrative experience.
• Follow Up Boss or another CRM.
• Mailchimp or another email marketing platform.
• Social media scheduling tools.
• Short-form video editing.
• Website or Google Business Profile management.
• Direct-mail campaigns and mail merge.
• Workflow automation or project-management tools.

How to Apply

Please submit your résumé and a brief cover letter explaining why this position interests you.

Please also include:

• Examples or a portfolio of social media, content, email, or marketing work.
• A short description of how you have used AI professionally.
• An example of a project or campaign you successfully managed.

To demonstrate attention to detail, include the phrase “Creating calm from the details” in your application.

We are looking for someone who combines organization with creativity and is excited to help two established real estate businesses continue to grow.

Responsibilities may evolve based on the needs of the businesses.

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: Remote