Job Summary
The Executive Assistant will provide high-level administrative, operational, and strategic support to the CEO. The successful candidate will serve as a trusted partner to the CEO, ensuring efficient management of schedules, meetings, communications, projects, and key business initiatives.
Key Responsibilities Executive Support
- Manage and maintain the CEO's calendar, appointments, meetings, and travel arrangements.
- Coordinate and prioritize the CEO's daily activities to maximize productivity.
- Prepare agendas, reports, presentations, correspondence, and briefing materials for meetings.
- Attend meetings with the CEO when required and take accurate minutes.
- Follow up on action items and ensure timely execution of assigned tasks.
Communication Management
- Manage incoming calls, emails, and other correspondence on behalf of the CEO.
- Draft, review, and respond to business communications professionally.
- Serve as a liaison between the CEO and internal/external stakeholders.
- Maintain effective communication channels across departments.
Administrative & Operational Support
- Organize, maintain, and update confidential files, records, and documents.
- Monitor and coordinate ongoing projects and ensure deadlines are met.
- Assist in the preparation of business proposals, contracts, and reports.
- Support the CEO in business development initiatives and special projects.
Meeting & Event Coordination
- Schedule and coordinate executive meetings, conferences, and corporate events.
- Arrange logistics for meetings, including venue setup, travel, accommodation, and refreshments where necessary.
- Ensure all meeting materials are prepared and distributed in advance.
Office & Relationship Management
- Build and maintain strong relationships with clients, partners, and key stakeholders.
- Represent the CEO professionally when interacting with customers, vendors, and business associates.
- Handle sensitive information with utmost confidentiality and discretion.
Qualifications and Requirements
- Bachelor's degree in Business Administration, Management, Mass Communication, Secretarial Administration, or a related field.
- Minimum of 3-5 years proven experience as an Executive Assistant, Personal Assistant, Administrative Manager, or similar role.
- Experience supporting senior executives or C-suite leaders is highly preferred.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Exceptional attention to detail and problem-solving skills.
- Ability to multitask and work effectively under pressure.
- High level of integrity, professionalism, and confidentiality.
- Strong interpersonal and relationship management skills.
Technical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with Google Workspace tools.
- Ability to prepare reports, presentations, and business documents.
- Knowledge of office management systems and procedures.
- Social media management and digital communication skills will be an added advantage.
Competencies
- Strategic thinking and initiative.
- Excellent planning and coordination skills.
- Strong business acumen.
- Emotional intelligence and discretion.
- Ability to work independently with minimal supervision.
- Adaptability and flexibility.
- Strong negotiation and stakeholder management skills.
What We Offer
- Competitive salary package.
- Opportunities for professional growth and career advancement.
- A dynamic and collaborative work environment.
- Continuous learning and development opportunities.
How to Apply
Interested and qualified candidates should send their CV and a cover letter with the subject line:
"Application for Executive Assistant to the CEO"
to: Jobs.hamthelholdings@gmail.com
Application Deadline:30th June 2026
Only shortlisted candidates will be contacted.
Hamthel Holdings is an equal opportunity employer and encourages applications from qualified individuals who are passionate about excellence and delivering results.
Work Location: In person
